Our By-Laws

Bylaws of the Samuel B. Webb Parent Teacher Organization

Article I: Name

A. The name of this organization shall be Samuel B. Webb Elementary School Parent Teacher Organization (PTO), a nonprofit,tax-exempt volunteer organization as defined in section 501(c)(3) of the United States Internal Revenue Code.

Article II: Purpose

A. To provide an environment that will foster the development of a closer relationship between home and school for the educational benefit of the students and staff of Webb.

B. To provide a series of activities designed to enhance the relationship between home and school.

C. The PTO may raise funds to finance its programs and activities.

D. The PTO shall be non-commercial, non-sectarian, non-partisan, and non-political.

E. The name of the PTO, or the names of any members of the PTO in their official capacities, shall not be used to promote a commercial, sectarian, partisan, or political concern.

F. It is not the purpose of the PTO to fund general charitable organizations, non-profit organizations, governmental organizations, for-profit organizations or individuals unless the organization has a direct and substantial educational benefit for Wethersfield students.

G. The PTO shall not incur any indebtedness.

H. The PTO shall hold a minimum of six (6) meetings per year.

Article III: Membership

A. Parents or guardians of any Webb student and the staff of Webb are members.

B. The privilege of holding office, making motions, and voting shall be limited to members. All members shall have one (1) vote and must vote in person.

C. The PTO shall determine the means of collection and the amount of any voluntary dues.

Article IV: Officers

A. The PTO shall be governed by four (4) Officers: two (2) Co-Presidents (a First Year Co-President and a Second Year Co-President), Secretary and Treasurer (known as the Executive Board).

B. Officers shall be elected for a one (1) year term except for Co-Presidents who serve two (2) consecutive one-year terms, one as First Year Co-President and the next as Second Year Co-President.

C. No Officer shall serve more than two (2) consecutive terms in the same office, unless no other nominees step forward and it is voted upon by the general membership, as per Article V.

D. All Officers are expected to regularly attend PTO meetings.

E. Officers may meet as often as required to conduct PTO business.

F. If for any reason, an officer finds they cannot fulfill the obligations related to their office and wishes to resign, the Executive Board shall notify the general membership in writing of such vacancy and that they will accept nominations and vote on a replacement at the next scheduled PTO meeting.

G. Duties of Officers

Article V: Nomination and Election of Officers:

A. A Nominating Committee shall be appointed by the Second Year Co-President and shall consist of at least two (2) members of the general membership. The members of this committee are not eligible for nomination.

B. Current Officers are not eligible for this committee.

C. The Nominating Committee shall solicit members to fill both Officer and Committee Chair vacancies.

D. The slate of Officers shall consist of two (2) Co-Presidents (a First Year Co-President, Second Year Co-President), Secretary, and Treasurer. The slate of Officers shall be nominated at the May PTO Meeting and elected at the annual meeting held in June.

E. Additional nominations may be made from the floor at the May meeting.

F. Officers shall assume their official duties on July 1st .

Article VI: Standing and Special Committees and Representatives:

A. Standing or Special Committees (“Committees”) shall be created by the Officers, with the approval of the membership as deemed necessary, to promote the PTO purpose and carry on the PTO work. Committees may be abolished, by vote of the membership, when they are no longer active.

B. Committee sign-up will be open to regular PTO members first, then open to PTO Officers. No one will be allowed to chair a committee for more than two (2) consecutive years (unless there are no other volunteers).

C. The Chair of each committee shall present a plan of work to the Officers for approval. No committee work shall be undertaken without the consent of the Officers.

D. Committee Chairs shall keep detailed records of a committee’s procedures and activities and shall transfer these records to their successors immediately upon termination of their responsibilities as Chair.

E. Committee Chairs shall, when necessary, solicit committee members from the general membership.

F. Representatives shall attend their respective group’s regular meetings and report to the PTO.

G. Current Committees and Representative positions are listed in Appendix A.

Article VII: Fiscal Year/Annual Budget:

A. The fiscal year of the PTO shall begin on July 1st and end on June 30th.

B. An annual budget as developed by the Budget Committee shall be presented to the membership at the May meeting. The Budget Committee shall consist of the Executive Board and at least two (2) members of the PTO.

C. The budget shall be adopted at the annual meeting held in June.

D. The Treasurer shall administer the budget.

E. Any expenditure that exceeds $150.00, or an expenditure that exceeds the budgeted amount shall require an approval vote by the membership before disbursement.

F. Any surplus from the year’s activities may be spent in a timely manner by the vote of the general membership at a general meeting as selected by the Officers.

G. Recommendations for surplus spending shall be solicited from the general membership.

Article VIII: Record Retention

A. All financial and other pertinent records of the PTO shall be maintained for seven (7) years.

B. A binder containing up-to-date By-Laws and meeting minutes shall be kept in a designated area at the main office, ensuring PTO members have access to this information at all times.

Article IX: Parliamentary Authority

A. Robert’s Rules of Order, Revised, shall govern PTO meetings in all cases in which they are applicable, provided they do not conflict with these By-Laws.

B. Unless specified elsewhere in this document, all decisions of the PTO shall be decided by vote of a simple majority of members present.

Article X: Amendments

A. These By-Laws may be amended at any regular meeting of the PTO and by a majority vote of the membership in attendance provided that written notice of the proposed amendment shall have been given to the members at least two (2) weeks prior to the meeting.

B. A committee may be appointed to submit a revised set of By-Laws as a substitute for the existing By-Laws. The requirements for adoption of a revised set of By-Laws shall be the same as in the case of an amendment.

Article XI: Dissolution

A. The PTO may be dissolved by its members at any regular meeting of the PTO provided written notice of the proposal to dissolve shall be given to the members two (2) weeks prior to this meeting.

B. Upon the dissolution of the PTO, the Officers shall, after paying or making provision for the payment of all liabilities, dispose of all assets exclusively for the purpose of the PTO as provided for in Article II Paragraph F of these By-Laws, or to such organization(s) operated exclusively for educational purposes under Section 501(c)(3) or such similar provision of the then existing United States Internal Revenue Code.

Webb PTO By-Laws Adopted June 7, 2005

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